by Felicien | Aug 31, 2018 | Education
Do you find yourself making a lot of formatting changes to your slideshows? Do you have to constantly rearrange the placeholders in each slide so things look the way you feel they should? Do the color options never seem to match what you need? Would you like to add a company logo or watermark? Then it’s time to look into PowerPoint’s Slide Master tool.
Purpose of Slide Master
Slide Master allows you to make changes to the formatting and layout of the slides in your presentation. You can change fonts, font sizes, font colors, and colors. You can also add things like the company or organizational logos to your slides, or perhaps a watermark for the background. Another key aspect of Slide Master is the ability to format and adjust the placement of the slide number, date, and footer text for your slides. You can also rearrange or resize the default placeholders that hold titles, text, or other media.
Accessing SlideMaster
There are two ways to access Slide Master:
First Way: Navigate to the View ribbon and then click on Slide Master
Second Way: Shift – Normal View button (see bottom right of the screen)
Once you’ve opened up Slide Master, on the left-hand side of the screen you can see thumbnails for the different types of layouts, such as title, comparison slides, image, and others. At the top level of this outline is the master slide. By default, Slide Master will open up to the type of slide you were on when you opened it.
Making Changes in Slide Master
Any changes to layout or formatting in the top-level master slide will be changed in all the slides in your presentation. You would use the master slide to make changes to all the different types of slides at one time. For example, if you wanted to add a logo to the bottom of all your slides, this would be the place to add that logo. You can quickly check how your changes will affect your existing presentation by exiting out of Slide Master.
If you add text to the title or object area placeholders, it will not appear on your slides. This is because these placeholders are for modifying the formatting only. The text will appear only to show you how the formatting is going to look on the final slides.
Customizing Slide Layouts
Modifying slide layouts is good when you need all of a particular type of slide changed. For example, suppose you want to move the caption on an image slide (e.g., Content with Caption Layout) because it is obscuring the company logo you added. Then you can scroll down through the thumbnails on the left-hand side of the screen until you find that type of slide, click on it, and then rearrange the caption until everything fits the way you want it to. When you exit Slide Master, those changes will be made on all slides of that layout type. And any new slides you add using that layout type will also reflect those changes.
Modifying and Adding Footer Objects
There are three placeholders in the footer area of the slides: slider number, data, and footer text. These are a little bit harder to work within Slide Master. You can make changes to how you want the footer placeholders to look, but they will not appear on the slides unless you do the following once you have exited Slide Master:
Go to the Insert tab
Click on either Header & Footer or Slide Number
A box will appear that allows you to set up the actual text for the footer and the numbering scheme, and to indicate whether or not you want this information to appear on the title slide
Once you’ve entered all the information you need to, click Apply to All (if you click Apply, it will only add this information to the current slide)
Many people try to add their company name to the footer in Slide Master, only to have it not show up when they go back to the normal slide view. Remember, as mentioned earlier, that any text you type into a placeholder is only used to show you what the formatting changes would look like, not to add that text to the slides.
Exiting Slide Master
To exit Slide Master, make sure you are on the Slide Master ribbon. On the far right-hand side of the ribbon, there is a button that has an X in it and says Close Master View. Clicking this will return you to normal slide view.
Conclusion
Slide Master is a great way to make overall changes to the layout and formatting of your PowerPoint presentation. Taking the time to learn how to use it properly will make you a much more efficient PowerPoint user and can add that extra level of customization that helps to make your slides stand out.
by Felicien | Aug 30, 2018 | Education
NOAA has revised its May prediction regarding the Atlantic hurricane season, saying that forecasters are now expecting a less intense season than originally anticipated. As we are entering what often proves to be the worst time of year for hurricanes in the Atlantic, that’s good news — but it doesn’t mean the danger is over!
NOAA’s Revised Predictions
As of early August, NOAA gave the following updated predictions regarding this year’s hurricane season for the Atlantic:
9 to 13 total named storms are predicted (winds 39 mph or greater)
4 to 7 of those storms are expected to become hurricanes (winds in excess of 73 mph)
Of the hurricanes, up to 2 are expected to turn into major hurricanes (winds in excess of 110 mph)
Thus far, in the Atlantic, there have been only 5 named storms (Alberto, Beryl, Chris, Debby, and Ernesto). Two of those developed into hurricanes, but neither of them went on to develop into major hurricanes.
Based on NOAA’s current predictions, there will be between 4 and 8 more storms, of which 2 to 5 may turn into hurricanes. Of the hurricanes, there is a chance that none of them will turn into major hurricanes, but there still remains a threat of severe storms for the U.S. Keep in mind that this does not involve landfall predictions, which are more closely tied to short-term weather patterns.
Another aspect of their revised predictions involves the probability of whether or not this will prove to be a normal hurricane season. The current forecast is:
A 10% chance that this will prove to be an above-normal season
A 30% chance of a near normal season
A 60% chance of a below normal season
The highest probability indicates that we can expect a below normal season, which is good news for all involved – especially those areas that were hit hard last year. This prediction is up from 25% probability of a below normal season from NOAA’s predictions back in May.
Why We’ve Had A Below Normal Season Thus Far
We’ve reached what is considered peak hurricane season, and thus far the predictions have proven accurate. One of the measures of the lifetime and strength of storms is Accumulated Cyclone Energy. Thus far, the accumulated cyclone energy for the Atlantic is below average for this time of year. The hurricane season is remaining extremely mild, and meteorologists have attributed this to three key things: cooler temperatures, dry air, and El Niño.
The first reason for a below-normal season prediction is cooler than average temperatures, including those across the surface of the Atlantic Ocean and the Caribbean Sea. Temperatures have also been cooler between the Lesser Antilles and Africa. When disturbances exit Africa, they are met with cool air and a stable atmosphere that works to suppress them.
Air in certain regions of the Atlantic has been much drier than usual, making for an atmosphere that is inhospitable to the development of storms. Another major factor is El Nino. Right now, meteorologists are predicting a 60-70% likelihood El Niño will develop with enough strength to suppress further storms. El Niño is expected to produce enough wind shear to disrupt thunderstorm formation.
Thoughts as We Enter Peak Season
Hurricane season comes to an end on November 30, but we aren’t out of danger yet. Historically, most of the devastating hurricanes tend to occur between the last part of August and late September. That means the most dangerous time of hurricane season is already upon us, and the longer we go without a hurricane then the more likely it is that one will develop.
Right now, meteorologists are predicting multiple tropical waves in development along the western coast of Africa. This is known as the Main Development Region (MDR) for Atlantic hurricane and has a major impact on the development of Atlantic hurricanes. Weather forecasters are predicting an uptick in activity that will no doubt have an effect on the most active month of the Atlantic hurricane season — September. Historically, more hurricanes tend to form in the Atlantic during the month of September than any other month of the year.
Hurricane Katrina made landfall in New Orleans on August 29, 2005. Hurricane Harvey made landfall on August 25, 201,7 in South Texas. Hurricane Wilma made landfall in South Florida on October 24, 2005. That shows the range of dates that we can expect from landfalls of major hurricanes.
Conclusion
The Atlantic hurricane season has been quite mild this year, due in no small part to lower sea and ocean surface temperatures, dryer air, and the development of El Niño. While in all likelihood we won’t see the same level of hurricane-wrought devastation that we experienced last year, there remains a significant threat of hurricanes — especially with recent developments in the Atlantic hurricanes’ MDR. Keep in mind that these are only predictions, and that it only takes one severe hurricane to wreak havoc and destruction to an entire state. After a full year, people in Houston, Texas are still recovering from Hurricane Harvey. Stay alert to warnings, and don’t take the personal safety of you or your family for granted simply because this is expected to be a below normal hurricane season.
by Felicien | Aug 30, 2018 | Education
A Look Inside a Company Who Has Successfully Made the Switch
If you are self-employed or run a business, you more than likely use Microsoft Office in some or most of your day-to-day operations.
If you haven’t made the switch to Microsoft Office 365, you have probably considered it or given it some thought. Maybe you’ve been so busy running your business that you’re not sure exactly what Office 365 can offer over traditional Microsoft Office software. Let’s take a closer look.
What Exactly is Office 365?
Here is Microsoft’s product description:
Office 365 refers to subscription plans that include access to Office
applications plus other productivity services that are enabled over the
Internet (cloud services), such as Lync web conferencing and Exchange
Online hosted email for business, and additional online storage with
OneDrive and Skype world minutes for home.
To break Microsoft’s description down, you get access to full Office desktop apps, mobile apps for Android and iOS for your tablets and smartphones, OneDrive storage, Skype minutes and more.
Basically, this is Microsoft Office for the Cloud.
As a business owner, it’s important to decide whether it’s wise to keep using the traditional perpetual-license versions of Office. An Office 365 subscription does include a lot more features and they’re accessible from anywhere. Your employees can work from home computers or smartphones.
If we’re talking big picture, making that switch to 365 presents a lot of benefits for you and your business.
Office 365 offers a regular and predictable subscription rate. The office programs are updated automatically. Contrast this with buying the physical version that must be upgraded every few years.
You can install Office apps on multiple devices without encountering all the activation issues that can come with software downloads.
Since it is cloud-based, Microsoft offers regular patches for any known vulnerabilities.
Gain access to Microsoft’s vast collection of cloud-based services.
Let’s Look at a Company Who Has Already Made the Switch
Henkel, a chemical products manufacturer based out of Düsseldorf, Germany, made the switch to Office 365 back in 2015. With nearly four years of regular use, their company is a good case study to observe and calculate if the switch to Office 365 was worth it.
Henkel has made a name for itself by manufacturing laundry and home care products, beauty supplies, and adhesives. With their products being used by consumers and organizations in over 75 countries, Henkel needs to implement their software solutions in various languages.
To achieve their business goals, the company is proactive in implementing the latest technology to provide a modern workplace for employees. As the world continues to be more and more connected, this company understands the need to connect team members with their business partners and customers to produce successful outcomes.
Before making the switch to Office 365, Henkel had an aging IT set-up with outdated productivity tools. These antiquated tools did not allow team members to collaborate and communicate with the company’s 47,000 employees. Implementing Microsoft Office 365 changed the way they operated, and they observed immediate benefits. Since adding Office 365, Henkel has increased productivity and employees can stay connected across all departments and locations around the globe.
Choosing to take a huge jump and invest in the cloud instead of upgrading their old systems, they were able to simplify the environment in which they operated.
Not only were they more connected across their massive company, Henkel also noted the benefits of a simplified way to work in mobile situations. Team members were able to freely work outside the office space and connect with their business partners and customers.
Watch Henkel’s Office 365 Video HERE
What Are Your Purchasing Options?
If you choose to adopt Office 365, the next decision is picking the right Office 365 edition for you and your business. As with everything else in the modern workplace, Microsoft offers more than a dozen options to choose from, at prices ranging from $5 to $35 a month, per user.
Every Office 365 package includes:
Office desktop apps for Windows or Mac – They are frequently updated giving you the latest version.
The ability to install the desktop programs on up to five PCs or Macs.
Exchange Online Email.
1TB of OneDrive cloud file storage.
Mobile apps for installation on up to five phones and five tablets, running iOS (iPhone or iPad), Android or Windows.
Collaboration and communication tools for your employees.
Microsoft breaks down the options to purchase an Office 365 Home subscription or an Office 365 business edition. Some of the smaller businesses may able to get by using a home subscription if their needs are small or if they are self-employed.
For a complete list of your purchasing options, you can visit the Microsoft Office 365 Store for Home and the Microsoft Office 365 Store for Business.
by Felicien | Aug 30, 2018 | Education
How Does One Choose Technology to Properly Manage People, Planning, and Processing in the Legal Sector?
Although law firms are often willing to improve and modernize their level of technology to better serve their clients, they are hesitant, as they do not know where to begin. What sort of technology would best fit their personal situation? Additionally, many firms are partner-based where there is less collaboration that is often found in other organizational structures. This can make it difficult to implement new technology, even when there is a consensus that it would be beneficial.
The security of personal information, however, is important in any organization. This is even more vital in the legal sector. The legal ramifications and increased regulations to protect the privacy and security create greater challenges. Increases in the volume of data handled by many law offices require a more technically savvy, automated system. The skill levels of those trying to illegally obtain that sensitive information points to a higher level of governing security. There are several aspects to consider.
What Are Variations Between Information Governance (IG) and Data Governance?
The “Information Governance Initiative” (IGI) defines IG as the following: “The activities and technologies that organizations use to maximize the value of their information while minimizing risk and cost.” Where Data Governance focuses primarily on data, IG goes beyond merely governing data. It requires businesses to work closely with Information Technology (IT) to improve the following aspects:
Improve data protection
Improve overall business processes
Improve information management
Effective IG works to utilize IT counterparts to implement the improved organizational technology. The goal is to protect data and information, as well as overall make the business more efficient. This improves the attorney/client experience and ultimately improves the bottom line. Therefore, it offsets the initial cost of increasing technology.
How Does Communication Technology Improve the Attorney’s Experience?
By integrating more modern communication technology options, firms enable data transfer and information to reside in a centralized location to which the necessary parties have access. With portals, such as the LAA Online Portal, associates collaborate on cases and share files with ease.
Chatbots provide a simple way for clients to contact their lawyer directly. They also let consultants speak one-on-one without scheduling appointments. With faster communication, the typically slow “wheels of justice” are sped up exponentially. A combined approach that a consulting IT organizes and implements, reduces confusion and errors, as answers are often prompt, if not instantaneous.
How Does Organization Technology Aid Law Firms?
Organizational technology includes such things as improved data management plans, as well as better file storage systems. As information is more readily available, it is easier to find. Rather than spending hours or days searching through paper archives and journals, the information is right at a lawyer’s fingertips. They are easily accessible via search terms. This frees legal staff to spend their time on other aspects and tasks. It decreases workload and, perhaps, allows the firm to take on a greater number of clients. This results in a more profitable fiscal year.
What Forms of Content Analysis and Information Management Are Required?
Not only does IG require a data organization system. It requires information storage featuring secure retrieval. Data Loss Prevention (DLP) is a concern for any business. This is important in the legal sector, as having secure and easily accessed records is instrumental. Protection against loss is necessary.
More than ever before, risk management is part of IG’s importance for law offices. The potential threats of losing data to a cyberbully have increased as the technology itself has grown. In fact, the accident transferal of sensitive material is not out of the realm of possibility. This is especially true as associates spend more time working digitally, rather than working with hard copies. Without the proper protections in place, this could be catastrophic.
Data mapping allows an organization to determine what information is in their possession, where that information should be located, and how to easily access it. This is important for the following purposes:
Business Intelligence
Compliance
Data Privacy
Data Security
Litigation
Risk Management
It is also important that firms work with those who understand and can meet their specific needs. There aren’t a “one-size-fits-all.” An individual approach per field, as well as office, is required. Working with a team to develop the best plan is integral for successful, sustainable use.
In Conclusion
Implementing more advanced technology is required for the proper governance of information. With the currently available IG technology, solutions provide content level and file level analysis throughout a legal firm or a network of partners. Having access to the right IG plan for a specific law firm allows it to fulfill the necessary communication, organization, filing, security, data privacy, and legal accountability that some data requires. IG practices realize how important the three key ingredients are in creating a functional, efficient workspace. The essential elements are people, process, and technology.
by Felicien | Aug 29, 2018 | Education
BaseStriker attacks are software attacks that computer hackers use in an attempt to break through the defenses of an account or program. These attacks have been developed through unique coding while operating in a phishing-style in recent times. They’ve been so successful that they’ve grown and evolved becoming increasingly problematic to small business owners.
Used to get past anti-phishing filters while splitting and masking links with URL tagging code, researchers have found that Microsoft business products have become a big target. In the past, Microsoft Office 365 used very effective forms of security for their software and cloud-based products. Safe Link and Advanced Threat Protection feature some excellent security protocols.
baseStriker Attacks on the Rise
baseStriker attacks are escalating. Recently Microsoft reported that the security protocols built into Office 365 failed to protect 100 million email users. This is one of the largest security flaws ever reported for Office 365. Unlike similar attacks that could be discovered and blocked, hackers were able to use this vulnerability to completely bypass all of Microsoft’s security. This included its advanced services like ATP and Safe Links.
The name baseStriker originated due to the method hackers used to create this vulnerability. They split and disguise a malicious link using a tag called the <base> URL tag. This results in your antivirus software not being able to detect the link as malicious.
How baseStriker Attacks Work
A malicious link (that would normally be blocked by Microsoft security) is sent to the user. This URL is split into two snippets of HTML: a base tag and a regular href tag. In traditional phishing scams, a malicious link found in an HTML email would be blocked by the security programs found in Office 365. When these programs see a suspicious link, they perform a lookup using a list of known bad links.
For those customers who use Advanced Threat Protection, the suspicious URL is replaced with a “safe link” that prevents the user from proceeding to a phishing website. Using baseStriker methods, a phishing email that contains a malicious link is allowed through the email filters because they not handling the <base> HTML code correctly.
How ATP and Safe Links Can Help
Office 365, ATP, and Safe Links, along with Office 365 ATP Safe Attachments combine a number of security features for enterprise organizations. These are offered as part of Office 365 Advanced Threat Protection. Safe Links can help protect your business by providing time-of-click verification of web addresses in both official documents and websites.
This type of security can be customized by setting your own ATP Safe Links policies. Your security team can setup up your Office 365 program so that it works the way your business does. Once your ATP Safe Links policies are in place, your security team will get regular reports that show how Advanced Threat Protection is working. This information can help your security team take other steps to create stronger security for your company.
In spite of all these advancements, hackers work harder than ever to find new ways to get through all this security and steal personal and financial information.
What Attacks Have Been Common And What Has Been Done?
Security Affairs explained that baseStriker attacks have been more common in the past year. They were increasingly frequent in October 2017 and have continued since that time. The attacks are most commonly used to bypass Safe Links.
While Safe Links have been improving user capacities to protect against attacks in programs including Excel, Word, PowerPoint, baseStriker attacks have intensified.
Gmail users have not been as vulnerable to this specific method of attack because their developers have created base tag detectors. Mimecast has also built in ways to protect Office 365 users with Gmail accounts.
Microsoft is continuing to make improvements that address weaknesses in their security products. Patches and additional security protocols are being developed for the future. The landscape of hacking evolves almost daily so security must evolve as well.
Current forms of Office 365 security attempt to identify potential security risks through scans of base domains, and until some software development is built that does not ignore relative URLs, the security risk is expected to remain. Due to this, as Avanan reports, the attack method is analogous to viruses of biological immune systems, with even known attacks not being successfully addressed by Microsoft.
SC Media reported that Microsoft is aware of the issue and has dedicated resources to address it. Of course, they have recommended that customers follow common best practices for safe computer operations, but they have yet to develop software products that are capable of automatic recognition in the same manner as Gmail.
What Can I Do?
Enabling two-step authentication from within Office 365 allows users to reduce their vulnerabilities to information thefts made by malware. Organizations can purchase Advanced Threat Protection and have their security team optimize it for best protection. All employees should be trained on the latest hacking methods so they are well aware of what to look for. Many companies today are hiring IT consultants to come in and assess their security protocols, then recommend improvements.
